How a year-end is done at Voitto
In order for the annual accounts to run as smoothly as possible, we have developed a process that we follow. Below you can see an overview of the most important parts of the process.
Preparations before the end of the financial year
A certain time before the end of the financial year, we open up the closing function for the year. However, all functionality is locked because the year must end before you can complete the questions. The reason we show them is so that you can prepare for the financial statements. You can see what questions will come and start preparing for inventory of stock or other things that need to be done.
If material is missing, you can see this and get plenty of time to fix it.
After the end of the financial year
Immediately after your financial year ends, the questions open up and you must go through and answer them quickly. Keep in mind that the questions must be answered before you can order the financial statement and the time when you order the financial statement affects the price.
Ordering
After the questions related to the financial statement have been answered, the possibility opens up to place an order. You can then see what the basic price will be if you place an order at this time. Keep in mind that the longer you wait, the higher the price. We also offer K3 reporting and K10 forms as an extra service.
After the order has been completed, Voitto will deliver the financial statements within 6 months after the end of the financial year, provided that you as the customer answer any additional questions connected to the financial statements.
You can also choose not to order an annual report if you want to do this yourself or have someone else do it. Please note that you must notify us of this in the order form as we need to complete and reconcile the year before anyone else can close the accounts.
Work with financial statements and annual reports
When the questions have been answered and an order has been placed, we can start work on the financial statements and the annual report. If questions arise from our side, we will contact you. The work is planned in our tools to be as efficient as possible. This means that we may not be able to start on your financial statements immediately, however, the planning ensures that the financial statements are always ready in good time.
Most accounting firms work to finalize financial statements right up until submission. Our workflow with the accounting during the year and during the closing of the accounts means that we are normally ready in good time before the submission has to take place.
Approval
After we have prepared an annual report, we present it to you. You can then check that everything is correct. If you find errors, we fix them. When everything looks good, you approve the annual report - we then prepare the final documents for you and make the final closing entries.
Submit material
Voitto helps with submitting documents to the Swedish Companies Registration Office and the Swedish Tax Agency, but it is important that you keep track of which documents must be signed where and by whom.
Signing
- The annual report needs to be printed and signed by the board (alternatively via a digital signing service).
- The confirmation certificate is signed digitally at the Swedish Companies Registration Office by someone on the board.
- The income declaration (INK2) is signed digitally via the Swedish Tax Agency’s website.
The annual report
Voitto uploads a digital copy of your annual report to the Swedish Companies Registration Office, in connection with this we also upload a confirmation certificate. The original of the annual report is what you have already printed, signed and archived.
After the digital copy of the annual report and the confirmation certificate have been uploaded, someone on the board must sign the confirmation certificate by logging in to the Swedish Companies Registration Office and signing there. This signature certifies that the original of the annual report is signed by all parties. Keep in mind that you have a maximum of two weeks to sign the confirmation certificate after it has been uploaded to the Swedish Companies Registration Office.
Income declaration (INK2)
The income declaration (INK2) is uploaded to the Tax Agency by Voitto after it has been produced. You must then log in to the Tax Agency and sign the uploaded income tax return before it is seen as submitted.